Last modified: 28th July 2015
Who is collecting the data?
berksbirds.co.uk is a Data Controller. The individual responsible for ensuring your personal data is processed in accordance with this policy is Marek Walford. He can be contacted by emailing firstname.lastname@example.org.
What data is being collected?
You need an account to access some of the features of this website. When you register, you must provide a username, password, forename, surname and email address.
What is the legal basis for processing the data?
The lawful basis for processing your personal data is article 6(1)(f) of the GDPR, which allows us to process personal data for "legitimate interests". The principal aim of berksbirds.co.uk is to provide bird news to local birders and to provide bird records to relevant bird recorders. Provenance of a bird record is of great importance in order to establish accuracy and to give historical legitimacy. Therefore, we need to associate records with a person.
How will the information be used?
Your username and password is used to provide you with a login.
We need your full name so we can associate bird records and photos with an observer.
We will only use your email address to contact you in relation to the records you provide or for administrative reasons relating to your account. We will not use your email address for marketing purposes.
Will the data be shared with any third parties?
We would like to forward your bird records to relevant bird recorders, such as the county bird club. You can opt-in or opt-out of this at any time by ticking the option on your account page.
How long will the data be stored for?
We will hold your data for as long as we are providing the service. Should berksbirds.co.uk cease to exist we will destroy your data within one month.
What rights do you have?
Right of access
You have the right to request access to your personal data. The only personal data we hold is the data that you provided when you created your account. You can access this data at any time from your account page.
Right to rectification
You have the right to request that your personal data is amended if it is inaccurate or incomplete. You can edit your data at any time from your account page.
Right to erasure
You have the right to request that your personal data is erased where there is no compelling reason for its continued processing. If you want your account to be deleted please email email@example.com. We will remove your account within one month of receiving your request.
Right to restrict processing
You have the right to request that the processing of your personal data is restricted. We would like to forward your bird records to relevant bird recorders, such as the county bird club. However, if you do not want us to do this you can opt-in or opt-out of this at any time by ticking the option on your account page.
Right to data portability
You have the right to get your personal data in a way that is accessible and machine-readable. You can download your bird records as a CSV file at any time from the export page. We can provide your account data in CSV format; Email firstname.lastname@example.org and we will email you a CSV file within one month of you request. There is no charge for this.
Right to object
You have the right to object to your personal data being processed. Email email@example.com, stating the reason for your objection.
How can you raise a complaint?
You can raise a complaint with the ICO, the UK supervisory body. More information.
A cookie is a small text file that is sent to your computer from a website and stored on your computer's hard drive. They can be accessed by the website to identify you and customise your experience, i.e. remember your login. Cookies are inherently harmless, they don't do any harm to your computer. However, "third-party" cookies can be used to track users across the websites they visit. This can be considered a privacy risk.
You can stop a certain website, or all websites from sending you cookies, using the privacy settings of your web browser. However, this may have a detrimental affect on the operation of the website.
We use "session" cookies (which are deleted from your computer when you close your browser) and "persistent" cookies (which remain on your computer until they are deleted or expire) on this website. We use session cookies to manage your login state. If you tick the "Remember me" tickbox on the login page we will use persistent cookies to remember your login.